The prize will only be awarded to a student for something performed whilst he/she is still a member of the school community (including holidays).
Where the prize is awarded to a group of students from within a Round Square School, one member of the group will receive the prize on behalf of the group, although the group as a whole would be recognised on the Honour Board.
Member Schools of Round Square are expected to have an Honour Board with the names of prize winners and their respective schools engraved on it. The original Honour Board is located at Salem presented by the Altsalemer Vereinigung.
Up to two prizes per year may be awarded. If two prizes are awarded the contribution from the Salem Alumni for travel will be shared equally between the winners. Certificates will be available for nominations received and considered worthy of recognition in this way. If no suitable candidate is nominated a prize will not be awarded in this instance.
A winning student or group of students will receive a pin and certificate as well as their name inscribed on the Honour Boards of all Member Round Square Schools. The certificate is signed by the President of the Round Square Conference and the President of the Salem Alumni.
In the case of split conferences, the winner(s) will attend the conference to which their school has been allocated. In the case of a winner coming from a Regional member School, the Director of Strategy and Operations will, in conjunction with the Head of the that school, allocate the school at which the presentation will be made.
Process - Nominations can be made via a nomination form that can be downloaded from the Round Square website.
An unsuccessful nomination maybe resubmitted on only one further occasion.
Nominations may be considered up to two years after the event.
All nominations must be received by the end of March and will be collated by the Director of Strategy and Operations for consideration by the awarding panel in April.
Each nomination must be made through the Head of a Global Member or Candidate Round Square School although it might originate from a fellow student or staff of the school.
An awarding panel comprising the Round Square Chairman, the Director of Strategy and Operations, a representative from Salem and up to two others will consider the nominations and make recommendation to the Board. The winner will be decided in May.
Communication to the successful candidate(s) will be made by the Director of Strategy and Operations via the Head and Rep of the School the student attends. All unsuccessful nominations will also be notified.
The prize will be presented at the annual Conference of Round Square closest to when the nomination has been received and adjudicated on. The successful recipient will be invited to attend the Conference to receive his/ her award presented by the President of Round Square, His Majesty King Constantine.
The conference fee of the winner will be carried by the conference host school.
The President of the Round Square and the President of the Salem Alumni can concertedly decide to award the prize in Salem instead, if this seems appropriate on the occasion of a special Kurt Hahn Anniversary. The prize will then be awarded by the President of Round Square and/or the President of the Salem Alumni. Travel to and from the Conference or to and from Salem will be supported by the Alumni of Salem (to the value of 1.000 Euro.) Other costs associated beyond this would need to be covered by the awardees school including. The successful student would be awarded a pin and certificate at the time of presentation.