The Round Square Conference, hosted by Carrollwood Day School from 9-12 November 2025, centers around the theme of environmentalism and welcomes students aged 13-15 from around the world. The conference features a variety of activities, including a service project, a visit to Weeki Wachee, a Tampa City Scavenger Hunt, a beach trip, service in the swamp, speakers, barazas, and cultural performances. Students will stay in dormitories and volunteer host families who will provide accommodation, meals, and transportation to and from the school each day. Adult chaperones will stay in hotels near the school and other local offerings.
Through the conference, we aim to promote Round Square’s IDEALS and provide a challenging and enriching experience for students while adhering to high standards of health, safety, and child protection.
Key Information
- Dates: 9-12 November 2025
- Age Range: 13-15 Years
- Number of Students: Up to 6 at a delegate fee of $1,200 USD per person
- Number of Adults: Up to 2 at a delegate fee of $1,400 USD per person
The price specified above includes:
- all meals throughout the duration of the conference all accommodation throughout the duration of the conference
- all transport throughout the duration of the conference (including airport pick up and drop off)
- all visits and activities throughout the duration of the conference
The price specified above does not include:
- travel to/from the point of arrival/departure
- enroute accommodation to/from the point of arrival/departure
- visas
- personal spending money (for souvenirs and extra drinks/snacks)
- personal equipment or
- any pre/post conference trips
Payment of Delegate Fees
Details for payment will be outlined on your invoice. You will be charged for the number of delegates you have indicated in this Letter of Commitment and payment will be required before the deadline specified on your invoice.
Cancellation Policy
By signing and returning the Letter of Commitment you will be formally committing to your school’s attendance AND number of delegates at to this conference. You will be charged for the number of delegates you have indicated on your Letter of Commitment and payment will be required before the outlined deadline on your invoice.
IF WE CANCEL: In the unlikely event that this conference is cancelled by Carrollwood Day School, a full refund of delegate fees will be issued. Any other non-refundable costs will be the school’s responsibility. Please ensure that your insurance will cover this.
IF YOU CANCEL: Please note the cancellation dates below before sending your letter of commitment as we will be holding you to the numbers quoted. Please do not submit more than one letter of commitment as only the first letter we receive will be accepted. From that point onwards you must cancel any places that are no longer needed. Any cancellations or alterations to your booking are subject to this cancellation schedule:
- Cancellations before 31st May, 2025 will receive a full refund;
- Cancellations between 1st June 2025 and 30th June 2025 will receive a 50% refund;
- Cancellations between 1st July 2025 and 31st July 2025 will receive a 25% refund;
- After 1st August 2025 no refunds will be issued.
If you need to cancel or amend your booking, please write to bhayes@carrollwooddayschool.org
Letters of Commitment
First complete and sign the Letter of Commitment and then upload it to the form below:
Risk Assessment
Please see the latest version of the risk assessment.